Check indexing and search

A file in Browse proves it was stored. A result in Search proves its content can be found.

Check a file

1. Open Knowledge → Browse, select the folder and open the file.
2. Read its indexing state. Ready means indexing finished. A failed state needs attention before the file can be used in search.
3. Read the preview to check the text. Open Segments to inspect the pieces indexed for search.
4. If the text is wrong, edit the file or fix its source. The folder’s actions menu has Reprocess folder when its stored content needs indexing again.

File details include provenance and audit history. Use them to distinguish a manually created document from content acquired by a source.

Check a search result

1. Open Knowledge → Search.
2. Enter a distinctive phrase or fact from the document. Choose Hybrid or Vector search.
3. Select a folder in the tree to narrow the search. Rerank results is a separate option on the search form.
4. Read the result snippet. Choose Open in Browse to check it against the source file.

Hybrid and Vector can return different rankings. A score helps compare results from the same search. It isn’t a guarantee that a passage answers the question.

If a file doesn’t appear, check that its folder is searchable, its indexing state is Ready, and the search is scoped to a folder that contains it. If a website produced no files, inspect its source run before changing the query.

Inspect source runs

Open Sources and select the source to inspect acquisition progress and individual URLs. Check how many files it actually produced.

Open Operations for ingest health, recent events and failures. The screen has time-range, source-ID and event filters. An empty event list doesn’t prove a source acquired usable content. Verify the file and search result as well.